Acosys Features and Facilities

The Standard feature is the basic feature set that covers the essential needs of a business. It includes purchase, sales, inventory, and payables transactions, as well as reports. As the basic feature, Standard can be combined with other features — for example, a stand-alone retail business can combine it with the POS feature, while a more complex company can combine Standard with the following features.
> Point Of Sale
> Credit Transaction
> Accounting
> Discount Management
> Salesman and Service Doer
> Reward and Point Management
> Multi Division
> Multi Department
> Multi Currency
> Payroll
> Serial Number and Expired Date
> Extra Tax
> Pre Transaction
> Manufacture
> Rent Transaction
> School Administration
> Fleet Management
> Agri Farm
> CRM and Distribution
> Approval Workflow
> Queue Management

The POS feature is designed to speed up sales transactions and make it easier for cashiers to serve customers, especially in businesses with high transaction volumes.
Acosys POS supports a wide range of Point of Sale (POS) devices, such as receipt printers, customer displays, cash drawers, barcode scanners, and other supporting devices.
The POS feature suits many kinds of retail businesses, such as minimarkets, supermarkets, stores, factory outlets, and businesses with high sales volumes.
POS can be used in integration with the Standard feature and other Acosys features, so transaction data connects with product, customer, inventory, and report management.
POS can also be used purely for cashier needs. Master data such as the product list, selling prices, customers, and other settings can be managed from a computer using the Standard feature that is connected to the cashier computer.

The Credit Transaction feature is designed to support the various credit/deferred-payment transaction needs of a business. With this feature, you can make credit or deferred-payment sales, and manage consignment purchase and sales transactions along with related reports.

The Accounting feature in Acosys helps generate financial reports automatically from all transactions in the system. Transactions arising from business processes form journals automatically and are linked to the related financial reports.

• Journal Entry
• Revenue Journal
• Expense Journal
• Chart of Accounts
• Year-End Closing
• Giro Report from/to Suppliers
• Giro Report from/to Customers
• General Journal Report
• General Ledger
• Balance Sheet
• Profit/Loss Report
• Cash Flow
• Statement of Changes in Equity
• Tax Report Export
• Fixed Asset List
• Fixed Asset Groups
• Fixed Asset Depreciation
• Fixed Asset Disposal
• Fixed Asset Report

The Discount Management feature helps you create flexible and unique discounts — even discount methods that have never existed before. This is possible because Acosys gives you the freedom to write your own formulas, just as you would in Microsoft Excel or LibreOffice Calc. The Credit Transaction feature provides discounts to customers or from suppliers based on specific payment terms — for example, a 2% discount if payment is made before the due date. Discount Management can group customers by customer level and offer different selling prices across up to 7 price levels, so special customers get special prices.

This feature is essential for distribution companies, auto repair shops, computer stores, barbershops, hospitals, beauty clinics, and spa and massage businesses, which all need to separate sales by salesperson, doctor, mechanic, technician, or therapist. It is closely linked to the Commission Management feature for calculating each salesperson's/doctor's/mechanic's/technician's/therapist's commission. The terms "salesman" and "service doer" can be renamed to match the technical language of each type of business.

This feature is used to set up the points and rewards given to customers. It can be an attractive way to give points and rewards to special customers or members, especially when done creatively. It gives you the freedom to create reward and point methods using formulas you write yourself. This feature suits retail businesses such as minimarkets, supermarkets, malls, and more. Reward Rules and Customer Point Rules are built using formulas based on products, customers, suppliers, manufacturers, brands, authors, time, and transaction amount. Customer points can be redeemed as cash, bank transfer, or specific products.

This feature is designed specifically for companies with many branches and a centralized database. With it, you can combine different types of businesses in separate locations with separate management into one database without them interfering with each other. All reports are consolidated automatically, and for analysis, every report can be split by branch/division. You can also set different selling prices in each region for the same product — a pricing strategy that is essential for facing different competitors in each region.

With this feature, you can split inventory across several warehouses/departments. It suits companies with several warehouses within the same branch office. Another common use is by distribution companies to control the stock carried in the box vans driven by salespeople. The method starts by transferring goods from the main warehouse to each van, so the van's opening stock is recorded; then, when the goods are sold, the admin records the sales transaction in Acosys with the van selected as the warehouse, and likewise for returns. This way, the stock in each van is clearly visible in the inventory report.

Many businesses today use more than one currency in their transactions, so we provide a solution for using multiple currencies in one software. This feature suits companies directly involved in export/import and tourism businesses that serve foreign visitors. It is also very useful for businesses that are not directly involved in export/import — local businesses can use it too when their transactions use a foreign currency as the price standard, for example computer stores, electronics stores, and other imported products. Suppliers commonly sell products priced in dollars, even though payment is made in rupiah, and the goods are then sold to consumers in rupiah.

The HR & Payroll feature in Acosys helps companies manage employee administration, attendance recording, and payroll in one integrated system.
Acosys provides Employee Attendance, Attendance Sheet, Attendance Summary, Payslip, Payroll Summary, and Salary by Component features to make it easier to monitor attendance, calculate salaries, and prepare payroll reports.
With centralized data management, companies can save administrative time, reduce payroll calculation errors, and monitor labor costs more easily.
• Employee Attendance
• Attendance Summary
• Payslip
• Payroll Summary
• Salary by Component
• Employee Leave List
• Working Hours List
• Leave Type List
• Holiday List
• Payroll Calculation
• Salary Payment

This feature is generally used by mobile phone shops, electronics stores, computer stores, pharmacies, large pharmaceutical companies, motor vehicle dealers, and other companies that need serial numbers, IMEI, batch numbers, and expiry dates. Inventory reports can be shown by serial number or as totals without serial numbers. Serial numbers can be traced from reports, purchases, sales, returns, and stock transfers, and the history of a specific serial number can be viewed in the product history report.

This feature contains a list of additional taxes other than VAT (PPN), such as regional taxes, tourism taxes, import taxes, luxury goods sales tax (PPnBM), and other taxes. You can add an unlimited number of tax types yourself. These additional taxes can be used in purchase, sales, and return transactions and are posted automatically to the financial reports. Additional taxes can be used together with VAT.

The Pre Transaction feature provides additional facilities before purchasing and selling. The modules in this feature are integrated with the purchasing and sales features. Sales requisitions can be pulled directly into sales orders, sales orders can be pulled directly into sales deliveries, and sales orders and sales deliveries can be pulled into sales transactions. The same applies to purchase transactions.

The Manufacture feature is used to manage the production process, from raw material planning, material usage, and the production process to producing finished goods. Acosys helps control material requirements and usage, production output quantities, and inventory in an integrated way.

This feature suits many kinds of manufacturing and production businesses, such as food, beverage, furniture, printing, factories, garment makers, and businesses that produce goods to order.

• Production Operations List
• Production Order
• Print Bulk Production Work Orders
• Production in Progress
• Production Nearing Deadline
• Production Work Order
• Work Orders per Employee
• Work Orders per Operation
• Work Orders Nearing Deadline
• Work Orders Started Late
• Production Report

This feature is used for renting out services and products, such as hotels, hospital rooms, billiards, karaoke, massage, car rentals, and parking. For lodging businesses, it includes tools for tracking which rooms are occupied and which are not. Other businesses that need rental-style control can also work more easily with this feature.

The School Administration feature helps schools manage their administrative needs in an integrated way, from student data, parent data, classes, teachers, and academic years to payment administration and school finances.
With integrated reports, schools can monitor student data, payments, revenue, receivables, and other administrative activities more easily. This helps schools work more efficiently, serve students and parents faster, and obtain more accurate information to support decision-making.
• Student List
• Teacher List
• Class List
• Subject List
• Subject Groups
• Study Periods
• Exam Assessment Types
• Subject Exams
• Student Dormitories
• Student Payments

The Fleet Management feature helps companies manage and control all fleet operations in an integrated way, from vehicles, trips, routes, and fuel usage to maintenance and vehicle documents.

Every fleet activity can be recorded and monitored, so the company can easily see vehicle usage, fuel consumption, service schedules, maintenance costs, and the operating cost of each vehicle.

With integrated data and reports, the company can control fleet costs, use vehicles more efficiently, reduce the risk of late maintenance, and make sure vehicles are always ready to use. The information can also be used to evaluate performance and make data-driven decisions about fleet operations.
• Vehicle Trip & Fuel Entry
• Vehicle Routes
• Vehicle Service
• Vehicle Documents
• Vehicles
• Vehicle Brands
• Vehicle Fuel Types
• Vehicle Types
• Vehicle Models
• Vehicle Service Categories
• Employee List
• Employee Groups
• Supplier List
• Supplier Groups
• Vehicle Routes
• Vehicle Fuel Log
• Vehicle Service
• Vehicle Service Spare Parts

The Agri Farm feature helps companies manage livestock farm operations in an integrated way, from livestock data and population, feed, health, and husbandry to production and the sale of farm output.
With integrated management, Agri Farm helps companies control feed and operating costs, monitor livestock productivity, reduce potential losses, and see farm costs and results more easily.
• Livestock Types
• Pen Types
• Daily Farm Report
• Daily Recap of All Pens
• Period Performance
• Weight & ADG Report
• Livestock Events & Movements
• Feed Usage per Product
• Cost & Margin per Pen
• Daily Notes
• Inventory Posting

The CRM & Distribution feature helps companies manage customer relationships while organizing the goods distribution process in a more structured and integrated way.

On the CRM (Customer Relationship Management) side, Acosys helps manage customer data, activities, and relationship history, so the company can understand customer needs, follow up, and maintain better business relationships.

• Pipeline Board
• Lead List
• Opportunity List
• Contact / PIC List
• Pipeline Stages
• Lead Sources
• Activity Report
• Visit Plan Report

The Approval Workflow feature helps companies set up an approval process before a transaction can be processed. Each transaction can follow the approval flow and authority levels that apply in the company.

With Approval Workflow, companies can strengthen internal control, prevent unapproved transactions, reduce errors, and make sure every transaction has been checked and approved by the right people.

The Queue Management feature helps companies run their queuing system in a more orderly, fast, and efficient way. Queue numbers can be managed and called through the system, so customers can easily see when it's their turn to be served.

This feature suits clinics, hospitals, banks, customer service desks, service counters, and any business that needs a queuing system, helping reduce customer crowding and improve service quality.