List of Employee Leave - Acosys Documentation

Used By

HR, payroll, or the direct supervisor

Data Type

transaction

Search Keys

Employee, Reason

When to Use This Form

When HR records leave reported by phone, message, or letter.
When a request submitted from the employee attendance page needs review or a date correction.
When you need an employee leave history before approving a new request.

Before You Start

Make sure the leave type you need exists and is active in the Leave Type list.
Have the start date, end date, and reason ready.
Have the supporting document ready when the leave type requires an attachment, such as a medical note.

Workflow

Open People & Payroll / Attendance / List of Employee Leave.
Pick the employee; the name is filled in from the employee record.
Pick the leave type, then fill the start and end dates. The number of days is calculated for you.
Fill in the reason and upload an attachment when required.
Save. The request is stored as Submitted and waits for approval.

Key Fields

Field	User Explanation	Status
Employee `employeeid`	The employee taking the leave.	Required
Leave Type `leavetypeid`	The leave type used; it drives the attachment rule, day limit, and paid status.	Required
From Date `fromdate`	First day the employee is away.	Required
To Date `todate`	Last day the employee is away. Use the same date as the start for single day leave.	Required
Reason `reason`	Short explanation of the leave.	Required
Leave Status `status`	Submitted, Approved, Rejected, or Cancelled.	Required

Details and Relationships

This form has no detail table. Its main relationships are Employee and Leave Type.
Approval happens in the Leave Approval menu, which reads the same table.

After Saving

An approved leave closes the check in option for that employee on those dates, unless the leave type is marked Counted as Working Day, such as a business trip.
The record appears in the Employee Leave Summary report.
Saving is refused when the dates overlap another request from the same employee, or when attendance already exists inside the range.

Common Issues

Overlap message: look for another request from that employee in the same range, then cancel or correct one of them.
Attendance exists message: the employee already checked in on that date. Cancel the attendance first from the attendance list.
Maximum days message: the leave type limits how long one request may be. Split it into several requests or change the limit in the Leave Type list.
Employee missing from the picker: make sure the record is active and inside an employee group the user may access.

Available Fields

The list below summarizes the fields available in this form. Field labels follow the English UI language file used by the application.

Field	User Explanation	Status
Employee `employeeid`	The employee taking the leave.	Required
Name `name`	Employee name, filled in automatically from the employee record.	Optional
Leave Type `leavetypeid`	The leave type used; it drives the attachment rule, day limit, and paid status.	Required
From Date `fromdate`	First day the employee is away.	Required
To Date `todate`	Last day the employee is away. Use the same date as the start for single day leave.	Required
Total Days `days`	Calendar days calculated from the date range. Weekends and public holidays are not excluded yet.	Optional
Reason `reason`	Short explanation of the leave.	Required
Attachment `attachment`	Supporting file such as a medical note. Mandatory when the leave type requires it.	Optional
Leave Status `status`	Submitted, Approved, Rejected, or Cancelled.	Required
Rejection Reason `rejectreason`	Filled in by the approver when a request is rejected.	Optional
Request Source `requestsource`	Marks whether the request came from admin/HR or from the employee.	Optional
Approved By `approvedby`	User who approved or rejected, filled in by the application.	Optional
Approval Date `approveddate`	When the decision was made, filled in by the application.	Optional

User Checklist

Employee and leave type are correct. Start and end dates match the request received. The reason is clear enough for documentation. The attachment is uploaded when the leave type requires it.

Menu Location

People & Payroll / Attendance / List of Employee Leave
/form/employeeleave