Leave Approval
Leave Approval lists every leave request still waiting for a decision so a supervisor or HR can approve and reject them from one screen.
Used By
Direct supervisor, HR, or an authorised manager
Data Type
transaction
Search Keys
Employee, Reason
When to Use This Form
- When a new request from an employee or from HR is waiting for a decision.
- When you want to review the queue of undecided requests in one list.
Before You Start
- Check the employee leave history in List of Employee Leave when the decision is not obvious.
- Make sure you have seen the supporting attachment for leave types that require one.
Workflow
- Open People & Payroll / Attendance / Leave Approval.
- Open a request and review the dates, the reason, and the attachment.
- Change Leave Status to Approved or Rejected. For a rejection, fill in the Rejection Reason.
- Save. A decided row disappears from this list.
Key Fields
| Field | User Explanation | Status |
|---|---|---|
Leave Status
status |
Change to Approved or Rejected to decide the request. | Required |
From Date
fromdate |
Still editable when the employee entered the wrong date. | Required |
To Date
todate |
Still editable when the employee entered the wrong date. | Required |
Reason
reason |
Explanation given by the requester. | Required |
Details and Relationships
- This screen uses the same table as List of Employee Leave, limited to requests that are still undecided.
- Employee and leave type cannot be changed here so the request stays as it was submitted.
After Saving
- The application records who decided and when.
- An approved leave immediately closes the check in option for that employee on those dates.
- A rejected request no longer reserves the dates, so the employee can submit again.
Common Issues
- Empty list: there is simply nothing waiting for a decision.
- Row disappears after saving: that is expected, the list only shows Submitted requests.
- Need to change a decision already made: open the record from List of Employee Leave.
Available Fields
The list below summarizes the fields available in this form. Field labels follow the English UI language file used by the application.
| Field | User Explanation | Status |
|---|---|---|
Leave Status
status |
Change to Approved or Rejected to decide the request. | Required |
Rejection Reason
rejectreason |
Fill this in when rejecting so the employee knows why. | Optional |
From Date
fromdate |
Still editable when the employee entered the wrong date. | Required |
To Date
todate |
Still editable when the employee entered the wrong date. | Required |
Reason
reason |
Explanation given by the requester. | Required |
Attachment
attachment |
Supporting file sent with the request. | Optional |
User Checklist
Menu Location
- People & Payroll / Attendance / Leave Approval
/form/approveleave