Purchase Return Summary
One row per purchase-return note: gross, discount, tax, rewards sent back, expenses, return total, and money already recovered from the supplier.
Questions It Answers
- What is the total purchase return per division this period?
- Which returns has the supplier not yet credited or refunded?
- What supplier rewards were sent back with the returns?
Filters
| Filter | What it does |
|---|---|
| Transaction Date | Date range of the return notes. Empty means the whole history - slow on years of data, so always fill it. |
| Division | Pre-filled from the user role's default division. A role locked to one division cannot change it. |
| Currency | Only transactions in that currency. Amounts are still shown in the company default currency. |
How To Read It
| Column | Meaning |
|---|---|
| Purchase Invoice, Purchase Date, Supplier Name | Number and date of the return note (not the original invoice), and its supplier. |
| Gross | Sum of purchase price x quantity over all lines, before discounts. |
| Discount Value | Total line discount. Invoice discount is not shown separately - it is already reflected in Net. |
| Tax | Line VAT plus invoice extra tax. |
| Reward, Reward tax | Supplier reward products sent back with the return, and their tax. |
| Expenses | Charges applied to the return. |
| Net | Return total owed to the company. |
| Payment | Money already recovered or offset (return note Payments tab). Net - Payment = still open. |
Why The Numbers May Differ
- A return offset directly against payables shows as a full Payment - that does not mean cash came in.
- Documents still waiting for approval are not counted. If the approval workflow is on and the figures look low, check the Approval Queue.
Purchase Price Permission
Columns derived from COGS or purchase prices - COGS, inventory value, purchase prices and totals, and profit - appear only for roles that have the Show Purchase Price History permission in User Roles. For other roles those columns are absent from the screen, prints, and exports, and the server does not send the figures at all - they are not merely hidden by the layout.
- A missing column does not mean the data is empty. If the user should see it, turn the permission on for their role and ask them to log in again so the report layout follows.
- Custom-built reports are not protected automatically; a copy made with Duplicate in Report Designer keeps the settings of the original.
Menu Location
- Procurement / Purchase Reports / Purchase Return Summary
/report/purchasereturnsummary