Purchase Returns by Division, Department, and Product
Purchase returns per product by the department (warehouse) that sent them out. For reconciling return stock-outs at each warehouse.
Questions It Answers
- Which warehouse sends the most goods back to suppliers?
- What purchase-return value left a given outlet this month?
- Does the return stock-out at the warehouse match the return notes?
Filters
| Filter | What it does |
|---|---|
| Transaction Date | Date range of the return notes. Empty means the whole history - slow on years of data, so always fill it. |
| Division | Pre-filled from the user role's default division. A role locked to one division cannot change it. |
| Department | Limits to one department (warehouse/outlet) inside the division; pre-filled from the role default when set. |
| Product Code | One product only - handy for tracing the history of a single item. |
| Serial Number | Match a serial number exactly (=) or partially (like). Only meaningful when the company uses serial numbers. |
How To Read It
Nested result: Division > Department > returned product rows.
| Column | Meaning |
|---|---|
| Quantity, Unit | Quantity sent back to the supplier, in the unit written on the return note. |
| Gross | Purchase price x quantity before line discount. |
| Discount | Supplier's discount per product line. Invoice-level discount (at the foot of the invoice) is not here. |
| Net | Gross - Discount. |
| Tax, Extra Tax | Line input VAT, and any extra tax computed per product. |
| Subtotal | Net + Tax + Extra Tax. |
| Serial Number, Expiration Date | Shown only when the company uses product serial numbers/expiry; otherwise the columns are absent. |
Source: approved Purchase Return notes (when the approval workflow is on). Figures are positive; subtract them from the purchase reports yourself for net purchases.
Why The Numbers May Differ
- The department is read from the return line (where stock went out); one note can be split across departments.
- The Department filter limits product lines, not the note.
- Documents still waiting for approval are not counted. If the approval workflow is on and the figures look low, check the Approval Queue.
- Quantities are not converted between units: a product bought in boxes and in pieces shows as separate rows with their own quantities.
Purchase Price Permission
Columns derived from COGS or purchase prices - COGS, inventory value, purchase prices and totals, and profit - appear only for roles that have the Show Purchase Price History permission in User Roles. For other roles those columns are absent from the screen, prints, and exports, and the server does not send the figures at all - they are not merely hidden by the layout.
- A missing column does not mean the data is empty. If the user should see it, turn the permission on for their role and ask them to log in again so the report layout follows.
- Custom-built reports are not protected automatically; a copy made with Duplicate in Report Designer keeps the settings of the original.
Menu Location
- Procurement / Purchase Reports / Purchase Returns by Division, Department, and Product
/report/purchasereturndivdeptprod