List of Leave Types
List of Leave Types defines the kinds of absence the company recognises and their rules: paid or unpaid, attachment required, day limit, and whether employees may submit it themselves.
Used By
HR or the personnel administrator
Data Type
master
Search Keys
Name, Code
When to Use This Form
- When setting up the employee leave module for the first time.
- When the company adds a new kind of absence, such as extended or marriage leave.
- When the rules of a leave type change, such as its day limit or attachment requirement.
Before You Start
- Agree on the company leave policy first: what is paid, how many days are allowed, and what needs a document.
- Prepare a short one to three letter code for use in attendance recaps.
Workflow
- Open People & Payroll / Settings / List of Leave Types.
- Fill in the leave type name and its short code.
- Decide whether the leave is paid, counted as a working day, and requires an attachment.
- Set the maximum days per request when the type is limited.
- Decide whether employees may submit it themselves from the attendance page, then save.
Key Fields
| Field | User Explanation | Status |
|---|---|---|
Name
name |
Leave type name shown in pickers and reports. | Required |
Code
code |
Short one to three letter code for recaps, for example S for sick leave. | Required |
Details and Relationships
- This form has no detail table.
- A leave type already used by a request cannot be deleted; deactivate it instead so it stops appearing in new pickers.
- While the table is still empty the application seeds six default leave types in the language currently in use.
After Saving
- Active leave types appear in the List of Employee Leave picker.
- Types flagged Employee May Submit appear on the employee attendance page.
- Types flagged Counted as Working Day do not close check in, which suits business trips.
Common Issues
- Leave type missing from the picker: check the Active flag.
- Employees cannot find the type on the attendance page: check Employee May Submit.
- Employees always get an attachment required message: the employee attendance page cannot upload files yet, so leave types with attachments are best entered by HR.
- Leave type cannot be deleted: it is already used by a request. Deactivate it instead.
Available Fields
The list below summarizes the fields available in this form. Field labels follow the English UI language file used by the application.
| Field | User Explanation | Status |
|---|---|---|
Name
name |
Leave type name shown in pickers and reports. | Required |
Code
code |
Short one to three letter code for recaps, for example S for sick leave. | Required |
Paid Leave
ispaid |
Marks whether this leave stays paid. Used as the payroll policy reference. | Optional |
Counted as Working Day
countaswork |
When on, the employee may still check in during the leave dates. Suits business trips. | Optional |
Attachment Required
requireattachment |
When on, a request is refused until a supporting file is attached. | Optional |
Max Days per Request
maxdaysperrequest |
Longest single request allowed. Use 0 for no limit. | Optional |
Employee May Submit
allowselfservice |
When on, this type appears on the employee attendance page. | Optional |
Active
isactive |
Inactive types no longer appear in new pickers. | Optional |
Memo
notes |
Extra note for HR. | Optional |
User Checklist
Menu Location
- People & Payroll / Settings / List of Leave Types
/form/leavetype