Fixed Assets - Acosys Documentation

Used By

Administrator or module owner

Data Type

master data

Search Keys

Code, Name

When to Use This Form

When users need to create, review, or update Fixed Assets.
When this data needs to be available as a choice in transactions, reports, filters, or settings.
When existing data needs correction because policies, accounts, prices, contacts, or operating rules have changed.

Before You Start

Make sure the user has access to this menu and the related reference data has already been prepared.
Check required fields first, especially codes, names, dates, accounts, customers, suppliers, products, divisions, or departments.
If the form uses active status, confirm the status before saving so the data appears in the correct selections.

Workflow

Open Page Accounting / Fixed Assets / Fixed Assets List.
Create a new record, or select an existing record when the data needs to be corrected.
Fill in the required fields and complete supporting information that helps search, reporting, or transaction processing.
Review the code, name, status, accounts, grouping, and other references before saving.
Click Save. If the application shows a validation message, follow the message until the data is saved successfully.

Key Fields

Field	User Explanation	Status
Code `id`	Unique code used to identify Fixed Assets. Use a consistent pattern so users can search and sort the data easily.	Required
Name `name`	Name shown in selections, transactions, and reports. Use wording that is clear for daily users.	Required
Fixed Asset Group `fagroup`	Fixed Asset Group stores information needed by Fixed Assets. Fill it in according to the company data standard.	Required
Division `division`	Business unit or branch related to this record. Choose the correct division before saving.	Required
Department `department`	Department, warehouse, work location, or cost center related to this record.	Required
Purchase Date `acquisitiondate`	Date used for recording, filtering, or reporting this data. Check the period before saving.	Required

Details and Relationships

Most master-data forms are used as references by other forms. Changes may affect future transactions and reports.
Audit fields are filled in automatically by the application and help support teams trace changes.

After Saving

Active data can appear as a choice in transactions, reports, filters, or settings that use this reference.
Changes are normally used for new activity. Historical documents remain available for review.
If required data is incomplete or inconsistent, the application rejects the save and shows a validation message.

Common Issues

Data cannot be saved: complete required fields and read the validation message shown by the application.
Data does not appear in selection or search: check active status, access rights, filters, and the search keyword.
Duplicate code or name: use the existing record when it should be corrected, or use a different code for a new record.
Report values do not match: recheck reference data, accounts, dates, transaction status, and related filters.

Available Fields

The list below summarizes the fields available in this form. Field labels follow the English UI language file used by the application.

Field	User Explanation	Status
Code `id`	Unique code used to identify Fixed Assets. Use a consistent pattern so users can search and sort the data easily.	Required
Name `name`	Name shown in selections, transactions, and reports. Use wording that is clear for daily users.	Required
Fixed Asset Group `fagroup`	Fixed Asset Group stores information needed by Fixed Assets. Fill it in according to the company data standard.	Required
Division `division`	Business unit or branch related to this record. Choose the correct division before saving.	Required
Department `department`	Department, warehouse, work location, or cost center related to this record.	Required
Purchase Date `acquisitiondate`	Date used for recording, filtering, or reporting this data. Check the period before saving.	Required
Depreciation Rate (%) `depreciationrate`	Depreciation Rate (%) stores information needed by Fixed Assets. Fill it in according to the company data standard.	Optional
Journal Voucher `journalid`	Journal Voucher stores information needed by Fixed Assets. Fill it in according to the company data standard.	Required
Offset Account `accountid`	Account used for journals and financial reporting. Check the account before saving.	Required
Journal Date `journaldate`	Date used for recording, filtering, or reporting this data. Check the period before saving.	Required
Active `active`	Status that controls whether the data can be used in new transactions or selections.	Optional
Last Updated `updatetimestamp`	Audit timestamp filled in automatically by the application.	Optional
Description `description`	Additional explanation for users who need context when reviewing this record.	Optional
Fixed Asset Details `detailasset`	Fixed Asset Details stores information needed by Fixed Assets. Fill it in according to the company data standard.	Optional
Purchase Price `cost`	Price used in transaction calculation. Confirm it matches the intended price level or rule.	Optional
Useful Life (yrs) `usefullife`	Useful Life (yrs) stores information needed by Fixed Assets. Fill it in according to the company data standard.	Optional
Residual Value `salvagevalue`	Residual Value stores information needed by Fixed Assets. Fill it in according to the company data standard.	Optional
Value at Posting `currentvalue`	Value at Posting stores information needed by Fixed Assets. Fill it in according to the company data standard.	Optional
Fixed Asset Journal `journalasset`	Fixed Asset Journal stores information needed by Fixed Assets. Fill it in according to the company data standard.	Optional
Others `others`	Others stores information needed by Fixed Assets. Fill it in according to the company data standard.	Optional
Created By `usercreate`	Audit information filled in automatically when the record is created.	Optional
Updated By `useredit`	Audit information filled in automatically when the record is updated.	Optional

Menu Location

Page Accounting / Fixed Assets / Fixed Assets List
/form/fixedasset