Goods Receipt
Goods Receipt records items received from supplier before or together with supplier invoice. It can post inventory and later be pulled into Purchasing.
Menu Route
Purchasing Inventory
/form/goodsreceipt
Relationship with Purchasing Flow
- Purchase Order records the order to supplier.
- Goods Receipt records physical receipt of goods.
- Purchasing records final supplier invoice and payable.
- When Goods Receipt already posts stock, Purchasing avoids posting the same stock again.
When to Use This Form
- When warehouse receives goods before supplier invoice arrives.
- When company separates receiving process from invoice process.
- When received quantity needs to be compared with PO quantity.
- When stock should enter inventory as soon as goods arrive.
Quick Entry Workflow
- Open Purchasing / Goods Receipt.
- Choose supplier, division, department, date, and reference information.
- Pull Purchase Order when receipt comes from PO.
- Fill received product lines, unit, quantity, department, and memo.
- Review received quantity against ordered quantity.
- Save after warehouse confirms the physical goods.
Header Fields
| Field | Explanation |
|---|---|
| Supplier | Supplier sending the goods. |
| Date | Receipt date used for inventory posting. |
| Division and Department | Warehouse/business unit receiving the goods. |
| Reference | PO or supplier delivery reference. |
| Status | Controls whether receipt is open, processed, or canceled. |
Goods Receipt Detail
- Detail lines contain products physically received.
- Quantity affects inventory when receipt posts stock.
- Unit conversion must be checked before saving.
- Memo can record damaged goods, partial receipt, or supplier notes.
Validation When Saving
- Product, unit, quantity, division, and department must be valid.
- Received quantity should not exceed allowed PO quantity unless company policy allows it.
- Inventory account and product setup must be correct when stock is posted.
- Canceled or processed source documents should not be reused incorrectly.
Header Fields
| Field | Explanation |
|---|---|
| Supplier | Supplier sending the goods. |
| Receipt Number and Date | Document identity and inventory posting date. |
| Division and Department | Receiving unit and stock location. |
| Purchase Order Reference | Source order when receipt comes from PO. |
| Memo | Information about delivery note, truck, damaged goods, or partial receipt. |
Goods Receipt Detail
| Column | Explanation |
|---|---|
| Product | Product physically received. |
| Unit | Receiving unit. Check conversion before saving. |
| Received Quantity | Quantity that enters stock. |
| Department | Stock department/location. |
| Serial Number | Required when product uses serial tracking. |
| Memo | Detail note for warehouse or purchasing. |
Checklist Before Saving
- Physical goods match the document.
- PO reference and remaining quantity are correct.
- Unit conversion is correct.
- Serial numbers are filled when required.
- Department and stock location are correct.
After Save Impact
- Inventory balance can increase from received goods.
- Goods Receipt can be pulled into Purchasing for final invoice.
- Purchase Order remaining quantity can be updated.
- Reports can show received and not-yet-invoiced goods.
Common Issues
- Stock does not increase: check whether receipt is approved/posted and product inventory settings.
- Cannot pull PO: check PO status and remaining quantity.
- Wrong department: correct the detail department before saving.
- Purchasing posts stock again: check whether Goods Receipt was linked correctly.